Job Description

A prestigious real estate investment firm is seeking a polished and proactive Administrative Assistant for a temp-to-hire, on-site opportunity at their San Francisco headquarters. This role is ideal for a highly organized, detail-oriented individual who thrives in a professional, fast-paced environment and is looking to grow long-term with a close-knit, high-performing team.

Responsibilities:

• Serve as the first point of contact: greet guests, answer incoming calls, and maintain a tidy reception area.
• Handle incoming and outgoing mail and packages (USPS/UPS/FedEx); coordinate courier services as needed.
• Monitor and replenish office and kitchen supplies; assist with light kitchen duties (coffee, dishwasher, restocking).
• Manage and coordinate multiple calendars, including the company-wide calendar.
• Schedule meetings and book conference rooms using Zoom Rooms/Neat Tablet.
• Prepare and process expense reports.
• Assist with electronic signature requests and approvals.
• Support special projects and event planning, including logistics for the annual holiday party.
• Act as a reliable backup to the Executive Assistant during absences.
• Make domestic travel arrangements, including flights, hotels, and itineraries.
• Liaise with IT for equipment repairs, upgrades, and appointments.

Requirements:

• 2–3 years of administrative experience in a professional office setting.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Strong communication skills, both verbal and written.
• Professional demeanor, discretion, and a warm, welcoming attitude.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities with a proactive, problem-solving approach.
• Comfortable working fully on-site, Monday through Friday.

Salary:

85,000-100,000 yr

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We will consider qualified applicants with criminal histories for employment in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.

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