Job Description

Essential Duties and Responsibilities: (including but not limited to)

· Answer phones, direct calls, take messages with a positive attitude, and an energetic work ethic;

· Process mail and deliveries; deliver special-handling mail to the post office, maintain postage meter for postage and certified mail log;

· Monitor copy machines and printers for paper and toner, schedule maintenance and repairs, when necessary, photocopy and fax as needed;

· Maintain calendar for scheduling conference rooms for mediations, depos, and meetings, order lunches for mediations, depos, meetings, conferences, etc.;

· Open new client files, type Engagement Agreements, process conflicts, compile billing reports; draft letters, indexes and outlines, maintain client information;

· Maintain and track third party invoicing;

· Enter and/or proof time entries and expenses in billing system;

· Maintain and order law library books as needed;

· Maintain, organize and stock supplies for workroom, offices and breakroom, provide inventory control system;

· Provide general administrative support across the firm as needed;

· Open and close office, make sure offices, conference rooms, reception area are all tidy and ready for next day’s business.

Requirements:

· Must possess excellent administrative and word processing skills, typing 60+wpm, with proficiency in Windows 11, Microsoft Office 365, Explorer, Internet research and Adobe Acrobat Pro

· Superior attention to detail, problem solving, strong organizational skills;

· Ability to work effectively with multiple projects and deadlines and handle rapidly shifting priorities;

· Excellent communication skills, both verbal and written, required to work effectively with people at all levels in the firm and with clients;

· Punctuality and reliability are of the utmost importance and must be professional, courteous and friendly with a positive "can do" attitude.

Computer Skills:

· Microsoft Office Suite 365, Windows 11, Defender; Internet Explorer, Adobe Pro

Education /Experience:

· Law firm experience a plus

· Some college courses

This is a full-time position working in the office, hours are 8:30 a.m. to 5:30 p.m., Monday through Friday, with a one-hour lunch break.

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