Office Coordinator Job at Motion Recruitment, Fort Myers, FL

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  • Motion Recruitment
  • Fort Myers, FL

Job Description

Job Description

Seeking a highly organized and proactive Office Coordinator to support daily office operations. The Office Coordinator will be responsible for data entry for billing & invoicing, closing out jurisdictional permits, and general clerical duties. The Office Coordinator will play a crucial role in managing administrative tasks, maintaining office supplies, and ensuring a smooth and efficient work environment for the team. This is 100% onsite

Daily Responsibilities

  • Verify Accuracy & Input Data into front end systems to initiate billing and invoicing
  • Review Maps & Blueprints and reach out to municipalities to close the permits out following the completion of jobs
  • Assist with initiating / tracking Utility Locate requests as needed
  • Maintain filing systems and digital records
  • Communication and Reporting using Google / MS Office Tools
  • Track open items & Follow-Up as appropriate
  • General Clerical Duties and Tasks like making copies, ordering office supplies, etc.
  • Provide administrative support for the teams in the office, both in Ft. Myers and Apopka as well as field teams
  • Receives and directs incoming calls and visitors to the appropriate personnel

Required Qualifications

  • 1+ Year(s) of Data Entry
  • 1+ Year(s) of Billing / Invoicing Experience (data entry not calculations)
  • Demonstrated strong organizational skills and high attention to detail, and the ability to communicate effectively in person and in writing.
  • Demonstrated proficiency in the use of computers, office equipment, and office software, including Google Suite and Office Suite. Particularly Excel / Sheets, Word / Docs, PowerPoint / Slides
  • Proven strong customer service skills
  • Strong written and verbal communication skills
  • Proven ability to build and maintain relationships with team members
  • Highly Organized Self Starter

Desired Qualifications

  • Experience with Sunshine 811 program
  • Telecom Construction or Construction environment experience

  • Education High School Diploma (or Equivalent)

Job Tags

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