Executive Assistant/Personal Assistant to Founder/CEO - $125k-160k Job at CitiStaffing, New York, NY

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  • CitiStaffing
  • New York, NY

Job Description

Executive Assistant/Personal Assistant to Founder/CEO

International investment firm is looking for an Executive Assistant/Personal Assistant to support to Founder/CEO on a one-to-one basis in his professional and personal lives. Join a tightknit, growing team!

Responsibilities Include:

  • Manage complex calendar, including scheduling meetings and video conferences with internal and external stakeholders.
  • Plan all travel (primarily domestic, but occasional trips abroad as well), including flights, ground transportation, hotel reservations, dining reservations, visas, etc
  • Act as a true gate keeper, ensuring the Founder/CEO's time is used well
  • Liaise with various Board of Directors that the Founder/CEO serves on
  • Process expense reports and ensure timely reimbursement
  • Assist with PowerPoint presentations and other documentation as needed
  • Ad hoc pojects and research as needed

Qualifications Include:

  • Bachelors degree a plus
  • Minimum of 7 years of administrative experience in a financial services/investment management firm
  • Proficient in Microsoft Office, including Excel and PowerPoint
  • Able to work independently, but also able to collaborate with coworkers on larger projects
  • Proven history of ability to maintain confidentiality

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