Job Description

Executive Assistant

Dallas, TX (In-Office) – Must be within commutable distance of the office

$60-65K/year

A prestigious financial institution based in Dallas, TX is looking for an Executive Assistant to join their team! As an Executive Assistant you will provide essential support in a fast-paced, team-oriented environment, managing calendars across multiple time zones, scheduling meetings, coordinating complex travel arrangements, and interacting with business leaders and clients. Additionally, the administrative assistant will be responsible for general administrative duties, process expenses, maintain confidential information with discretion, and adhere to compliance regulations.

Executive Assistant Responsibilities:

• Provide administrative support in a collaborative, team-oriented environment with flexibility to assist multiple teams as needed.
• Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone/video conferences.
• Handle high-volume phone calls, take accurate messages, and interact professionally with business leaders and clients.
• Coordinate domestic and international travel, including visa processing, and manage expense reports in a timely manner.
• Organize internal and client meetings, including booking conference rooms, arranging catering, and ensuring all materials are prepared.
• Perform general administrative tasks such as document management, filing, mailing, and processing time entries.
• Maintain strict confidentiality when handling sensitive client and business information.
• Stay proactive and aware of team priorities to provide seamless support.
• Ensure compliance with company regulations and obtain necessary approvals.

Required Qualifications:

• 3+ years’ experience as an executive assistant supporting executives in a complex environment, preferably in financial services, private sector or government (required)
• Proven ability to support multiple individuals
• Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
• Familiar with expense platforms such as SAP Concur
• Extreme attention to detail and organizational skills, with ability to prioritize tasks.
• Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
• Quick learner and self-starter with excellent anticipation skills.

Why you want to work here:

• Gain experience with a Leading Global Financial Firm
• Medical benefits
• PTO
• Monday to Friday Schedules
• Collaborative and diverse working environment

PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.

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