Job Description

About Atelier :

Atelier Esthetique Institute has been in business for 40 years and is a renowned and respected institution in the field of skin care and Esthetics training. The school prepares graduates for New York State licensure as Estheticians as well as provides a variety of services and continuing education courses for licensed professionals.

About the Business Manager Position :

Atelier Esthetique Institute of Esthetics, a licensed and accredited post-secondary career school, is seeking a full-time Business Manager for its New York City campus.

The Business Manager will maintain all of the schools' finances and records and work directly with and report to the Chief Operating Officer. Support services are provided by the Accounting Department of its sister school, Swedish Institute.

Job Duties :

Create, maintain, track and manage all financial data for the Institution as follows:

• Accounts Receivable: process student/graduate payments of tuition, fees, clinic services and sales and post accordingly in accounting software and SIS.
• Federal Funds: process student financial aid disbursements and post accordingly in account software and SIS. Transfer funds to/from federal accounts to/from operating account.
• Work with 3rd party servicer and Financial Aid department on all transactions involving Federal Funds.
• Physical bank deposits as needed for cash payments.
• Accounts Payable: manage and process payables in accounting software. Generate payments (checks/wires) and perform journal entries as required.
• Payroll: biweekly processing in Paylocity; maintain additions, updates and changes; perform payroll adjustments for deductions and maintain paid time off data.
• Perform bank reconciliations for all accounts.
• Maintain Student Accounts: work with staff on additions, changes, re-enrolls and withdrawals. Perform corresponding account adjustments as required. Ensure timely processing of student refunds of federal aid as required.
• Reconcile posting between accounting software and SIS.
• Calculate quarterly sales tax based on retail sales.
• Maintain and reconcile cash drawer and petty cash.
• Collections: work with on-campus team, TFC Financing Co. and Collections Agency as needed.
• Generate reports as needed for COO.
• Work with COO on monthly closing procedures and provide appropriate data and reports.
• Generate year end documents: 1099s for consultants and 1098-Ts for students
• Work with COO on annual projects such as accounting and financial aid audits. Provide financial information and data as required.
• Provide financial information for regulatory reports as required by the State, Accrediting body and the U.S. Department of Education.
• Provide financial information for statistical reporting such as IPEDs, payroll audits, State disability / unemployment and State and Accrediting annual reports.

• The candidate must possess a minimum of 10 years' experience in bookkeeping/accounting and possess the appropriate education and training background and credentials. Experience in a higher education environment is preferred.
• Candidates must possess an eye for detail; ability to meet deadlines; ability to communicate complex data in a clear way; exceptional organizational skills; ability to multi-task and prioritize projects; customer service skills; excellent data entry skills and payroll accounting skills. The candidate must maintain discretion and confidentiality at all times.
• A strong working knowledge of the following applications is required: Microsoft Excel and Word; accounting software such as Microsoft Dynamics 365 and student information systems (SIS) such as SMART.

Compensation details: 75000-85000 Yearly Salary

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