Assistant Manager, Facilities Job at Jones Lang LaSalle Incorporated, San Francisco, CA

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  • Jones Lang LaSalle Incorporated
  • San Francisco, CA

Job Description

* Manage the site in accordance with all agreed policies, procedures and contract scope.

* Assist with vendor management for maintenance of janitorial, mechanical, electrical, plumbing, carpentry, critical systems, HVAC, and others defined within the portfolio of respective sites.

* Support the sourcing SME and area/site managers through the vendor contract procurement process

* Ensure all vendors are in compliance with contract and all insurance requirements are met

* Ensure compliance with all health and safety, environment and risk management policies and procedures in conjunction with the area/site manager.

* Coordinate internally with other teams which may include fitness, food services, security and capital projects.

* Support the site and area manager in the implementation of short and long-term projects for the client.

* Any other activities to support site operations, including, but not limited to: moves/reconfigurations, events, safety, reception and mail services

* Proactively develop and manage client relationships ensuring that expected service levels are achieved.

* Comply with all requirements of the client contract and meet or exceed key performance indicators.

* Deliver an exceptional quality of service to the client, as reflected by client feedback.

* Support the implementation of innovative programs and processes that reduce short and long term operating costs and increase productivity.

* Assist the area/site manager to achieve or exceed financial targets and key performance indicators.

* Assist with the annual budgeting and quarterly forecasting processes for the site/s as well as prepare monthly spend reports (actual vs. budget, variance etc.)

* Manage vendor purchase orders, invoices, and payments

* Help to develop and approve the annual capital plan for each building, interfacing closely with the client

* Actively support an environment of teamwork, co-operation, performance excellence and personal success.

* Proactively manage the site operations team

* Participate in performance management program, and personal development planning

* Act as an ambassador for JLL by behaving consistently with cultural and ethical requirements

* Associate's or Bachelors degree in Facilities, Property, Business or related field desirable.

* Minimum 2 years of supervisory experience in facilities management or related field.

* Proficient in a range of information technology tools and platforms.

* Strong analytical, organizational and presentation skills.

locationSan Francisco, CAlocationSan Francisco, CAlocationSan Francisco, CA

Job Tags

Contract work, Temporary work,

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