Administrative Assistant/Bookkeeping Job at SERCO OF TEXAS - HEART OF TEXAS, Waco, TX

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  • SERCO OF TEXAS - HEART OF TEXAS
  • Waco, TX

Job Description

J ob Duties

  • Performs general administrative duties and data entry.
  • Work primarily in a defined office environment with specified hours, although flexible hours including overtime may be required; interact one on one and in groups with individuals from a diverse range of backgrounds.
  • Answer telephones, direct calls and take messages.
  • Compile, copy, sort, and file records.
  • Complete and mail letters or other pertinent information.
  • Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
  • Compute, record, and proofread data and other information, such as records or reports.
  • Open, sort and route incoming mail, answer correspondence, and prepare outgoing mail.
  • Review files, records, and other documents to obtain information to respond to requests.
  • Deliver messages and run errands.
  • Inventory and order materials, supplies, and services.
  • Maintain calendars and arrange appointments.
  • Process and prepare documents, such as business or government forms and letters.
  • Count, weigh, measure, and/or organize materials.
  • Train other staff members to perform work activities.
  • Knowledge of the services available in the center and how to utilize them.
  • Knowledge of criteria for assessing customers for referral to Enhanced Services and the processes for doing so.
  • Knowledge of the WD Board Operating Policies and Procedures and all applicable program laws and regulations.
  • Knowledge of community and program services and resources necessary to serve assigned customers.
  • Ability to navigate the WIT and TWIST systems.
  • Ability to pro-actively monitor customer progress and connect customers to the appropriate resources to assist them in making progress.
  • Ability to use Microsoft Office Applications, particularly Word, Excel and PowerPoint.
  • At local level, provides fiscal support for office operations and activities;
  • Assists with contract budget monitoring.
  • Examines accounting records for accuracy.
  • Monitor and track monthly WIOA training enrollments;
  • Updates and maintains ITA report;
  • Maintain and track inventory of transportation gas cards and bus passes;
  • Prepare monthly transportation report, for board and staff;
  • Review staff mileage submissions, travel forms, participant support service requests to assess accuracy and adherence to established procedures and guidelines;
  • Prepare and process AP invoices for review and payment;
  • Assist with monitor and auditor requests, as needed;
  • Maintain effective relationships with all employees, all management levels as well as external entities;
  • Attend meetings/training as needed;
  • Perform other duties as assigned. 

Job Tags

Contract work, Local area, Flexible hours,

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